The wellness of our physicians practice is our priority.
Their success is our reward.
Independent Mental Health Providers
Simplify Your Mental Health Billing with Pro Fast Medical Billing
As an independent mental health provider, your mission is to support your clients' emotional well-being—through therapy sessions, trauma work, behavioral interventions, and ongoing care. But navigating insurance billing, documentation, and compliance can quickly drain your time and energy. Constant coding updates and payer policies only make things more complex.
That’s where Pro Fast Medical Billing steps in. By outsourcing your billing to a trusted expert, you can reduce denials, improve cash flow, and free up more time to focus on what truly matters—your clients.
Why Choose Pro Fast Medical Billing?
At Pro Fast Medical Billing, we understand the unique needs of therapists, psychologists, and counselors in private practice. Our AAPC-certified team is experienced in mental health billing and committed to helping you maximize reimbursements and stay compliant.
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Here’s how we support your practice:
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✅ Accurate Claims Processing – Minimize rejections and delays with expert coding and timely submissions.
✅ HIPAA & Insurance Compliance – Stay protected and up to date with changing regulations and payer rules.
✅ Custom-Tailored Billing – Whether you're a solo therapist or part of a small group, we adapt to your specific workflow and software.
✅ More Time for Clients – Eliminate billing stress so you can focus on delivering transformative care.
Mental Health Billing Services We Offer
Whether you’re a solo therapist, psychologist, or part of a small private practice, Pro Fast Medical Billing offers dedicated support to integrate smoothly with your practice. Here are the specialized services we provide:
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Verification Services – Authorization and Network Check
We collaborate with physicians and insurers to obtain necessary authorizations ahead of time, reducing financial risk and administrative burden. Our team ensures real-time monitoring of all authorizations to keep your patient schedule running efficiently and claims processed faster for higher reimbursements.
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Coding Services
Our AAPC-certified coders specialize in the latest ICD coding systems, primary care-specific terminology, and payer requirements. By leveraging advanced billing and coding software, we ensure accuracy and compliance with all industry standards, delivering results that meet and exceed client expectations.
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Billing and Account Reconciliation
From charge entry to payment posting and account reconciliation, we take full control of your revenue cycle management. Our HIPAA-compliant processes include adhering to account-specific rules and performing audits to ensure error-free claim submissions. The goal? To maximize your collections and streamline your practice’s cash flow.
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Follow-Up on Account Receivables
Inconsistent collections can hinder your practice’s growth. Our team proactively follows up with slow-paying or non-paying accounts, urging timely payments while maintaining professionalism. We provide detailed weekly, monthly, and quarterly reports on claims and accounts receivable status, ensuring your revenue stays on track.
Mental Health Billing Process We Follow
At Pro Fast Medical Billing, we’ve developed a streamlined process tailored for the unique needs of mental health providers. Whether you’re a solo therapist or part of a small group, we ensure every step is handled with precision and care. Here’s the process we follow:
Step 1: Gathering Supporting Documents
Once you partner with us, we validate your existing invoices using insurer-specific checklists. We proactively ensure that all required documents are collected and ready for smooth claims submission.
Step 2: Auditing & Pre-Authorization
Our team carefully reviews your documents to identify and correct any errors that could lead to claim denials. We also handle pre-authorizations for complex imaging procedures to minimize delays and maximize reimbursements.
Step 3: Creating Customized Billing Statements
We generate clear, detailed, and customized billing statements tailored to your practice's specific needs, capturing all the essential data for accurate processing.
Step 4: Filing Claims Electronically
All documents are digitized to enable seamless and secure electronic claim submissions, ensuring faster processing and easier access to your records.
Step 5: Claims Follow-Up
We maintain continuous communication with insurers to track claim statuses and address any issues promptly. You’ll receive regular updates through detailed, easy-to-read reports accessible 24/7.
Support for Your Practice
Our team of experts is always available to assist you. Whether it’s a question or an urgent matter, we’re just a call or message away to provide reliable support anytime, anywhere.
Why Choose Pro Fast Medical Billing for Mental Health Billing Services?
Outsourcing your primary care medical billing to Pro Fast Medical Billing is a smart, reliable choice.
Here’s what sets us apart:
Expert Billers
Our team consists of highly skilled, AAPC-certified billing professionals with years of experience in radiology billing. We adhere to HIPAA-compliant practices and leverage our expertise in coding systems like ICD-10, ICD-11, and CPT to ensure accuracy and compliance.
Fast Turnaround Times
We know time is critical for your practice. From the moment you outsource your billing tasks to us, we implement an efficient, streamlined workflow that ensures quick and accurate claims processing with minimal delays.
High Accountability and Quality Assurance
Accountability is at the heart of what we do. We’re committed to delivering a 95% clean claim rate by implementing rigorous quality checks at every stage of the billing process. With Pro Fast Medical Billing, your claims are in trusted hands.